Executive Assistant-MD

Job Description

Job Title: Executive Assistant-MD

Location:Coimbatore

Experience Required: 5+ Years

About the Role

We are seeking a highly organized, proactive, and professional Executive Assistant who will provide high-level administrative and strategic support.

The candidate will act as a key liaison between the MD and internal/external stakeholders while ensuring smooth day-to-day operations of the executive office.

Key Responsibilities;

1.Executive & Administrative Support;

Provide comprehensive administrative support to the Managing Director.

Manage the MD’s calendar, appointments, meetings, and travel schedules.

Coordinate internal and external meetings, including preparing agendas and meeting materials.

Maintain confidentiality of sensitive information and documents.

2.Communication & Coordination;

Act as the primary point of contact between the MD and internal departments.

Coordinate with senior leadership, department heads, and external partners.

Draft professional emails, reports, presentations, and correspondence on behalf of the MD.

Screen and prioritize incoming calls, emails, and requests.

3.Meeting Management;

Arrange board meetings, management meetings, and leadership discussions.

Prepare meeting minutes, follow up on action points, and track completion.

Maintain proper documentation and records of meetings.

4. Travel & Event Coordination;

Manage domestic and international travel arrangements for the MD.

Coordinate logistics such as flight bookings, accommodation, itineraries, and transport.

Organize corporate meetings, leadership visits, and official events.

5. Document & Information Management;

Prepare reports, presentations, MIS reports, and briefing notes for the MD.

Maintain executive files, confidential documents, and records.

Assist in preparing business presentations and strategic reports.

6. Stakeholder Management;

Coordinate with senior management, consultants, and external partners.

Ensure effective communication between the MD and various business units.

Represent the MD’s office professionally in interactions with internal and external stakeholders.

7. Project & Task Follow-ups;

Track key business initiatives assigned by the MD.

Follow up with department heads on deadlines and deliverables.

Support the MD in monitoring ongoing projects and priorities.

Required Skills & Competencies;

Excellent organizational and time management skills

Strong written and verbal communication skills

High level of confidentiality and professionalism

Strong coordination and multitasking ability

Proficiency in MS Office (Excel, PowerPoint, Word, Outlook)

Ability to handle multiple priorities in a fast-paced environment

Strong problem-solving and decision-making skills

Educational Qualification;

Bachelor’s Degree in Business Administration / Management / Commerce or related field

MBA or relevant certification will be an added advantage

Preferred Candidate Profile;

5+ years of experience as Executive Assistant / Personal Assistant to CXO / Director / MD

Experience working with senior leadership or corporate executives

Excellent professional etiquette and presentation skills

Ability to work independently with minimal supervision

If you are interested reach us to Murugesh-8220014457 -Mail to-murugesh@vsupportsolutions.in

Education Qualification: MBA or Any Degree

Languages Known: Tamil,English,Hindi

Experience Required: 5 - 8 years

No. of Openings: 1

Industry: Broadcasting

Employee Benefits: yes

Application Deadline: April 30, 2026